7 Reasons Why Your Business Needs Microsoft Teams
Business directors are constantly searching for new ways to improve their organizations in the modern age. The key is to find solutions that boost collaboration and increase sales numbers. Right now, to tick these boxes, over 330,000 companies worldwide are using Microsoft Teams.
What is Microsoft Teams?
Microsoft Teams was first released back in 2017 and is the fastest-growing app in Microsoft’s history. Considering Microsoft are the people that introduced Microsoft Word to the world, this is mighty impressive. Therefore, with such impressive growth levels, you should automatically be interested in what Microsoft Teams has to offer your business!
Primarily, Teams is a business communication platform. It offers employees the freedom to start chats, hold video conferences, store files, integrate applications, and much more. So, if you’re not one of the 330,000 companies already using Teams, then here are 7 reasons why your business should be using it.
File Sharing Has Never Been So Easy
Nowadays, business employees constantly handle different files and documents, from marketing content to customer profiles. Usually, these files and documents need to be shared with coworkers, especially when working remotely. Thankfully, you can share files incredibly quickly (and securely) through using Teams. All you need to do is:
- Choose the file you want via OneDrive
- Tap More Options followed by Share
- Search for the person or group name in your Chat tab, or choose the channel you want from the Channel tab. In case you don’t know, a channel is essentially a giant group chat to which all the relevant employees can have access.
If you feel like you want some extra help when it comes to managing Microsoft Teams and the other Microsoft 365 applications, you can use Microsoft 365 solutions. For example, you will be able to keep track of your Teams inventory and manage which employees get access to and ownership of specific documents.
Microsoft Teams – Fewer Emails
There isn’t a single person on earth who enjoys dealing with emails – especially when you receive hundreds of them every week. With Teams, though, managing and responding to emails is made much simpler. For example, you won’t have to send email-by-email responses and will instead be able to use the Chat option to speed things up.
Improved Collaboration
In today’s business world, collaboration is everything. The days of individual success are over – teamwork is now the core of a business. Because of this, collaboration is key. From brainstorming ideas to sharing and editing files, there’s a lot to do. If you have employees who are working remotely from home, then this can be even more difficult.
However, Teams make collaboration simple and enjoyable. In Teams, you can create a Word, Excel, or PowerPoint document and immediately share it with the relevant employees. They can then edit it themselves and share it back with you within seconds. This is great, as it eliminates the tedious process of sending emails back and forth with the updated document. Instead, you will now have the document in a singular space where the right employees can access it at any time.
If your business has several different departments – such as a highly creative marketing group – then using Teams is essential. It will make the lives of your employees so much easier. Plus, they will be able to perform to a much higher level.
Attract New Employees
When it comes to attracting new employees – especially Millennials and Gen Zones – you need to provide them with the tools and resources that they want. As soon as you show potential new hires that you’re a modern business with a strong grasp of Microsoft 365 and Teams, they’re going to be impressed. After all, they don’t want to join a business that’s still reliant on printing out documents and sending them back and forth over email for editing.
Also, when you’re interviewing creatives from the Millennial and Gen Z generations, they’re going to ask you questions themselves. If they ask whether your business uses Microsoft Teams and your answer is ‘no’, it’s going to leave a bad impression!
Microsoft Teams – Work from Any Location, Anytime
As mentioned previously, remote work is now a big part of modern business. However, employees can only work remotely when they have access to the digital tools they need for file sharing, messaging, and video conferencing. The best tool for this is Microsoft Teams – make no doubt about it! Therefore, by having your individual employees set up on Teams, they’ll be able to take their laptops home with them and collaborate with each other as if they were still in the office space.
Video Call with Employees and Clients
On Teams, up to 250 employees can be in a voice call, and up to 20 employees can be in a video call. This eliminates the need for expensive headsets and clunky computers. Employees can simply communicate with you using their laptops and smartphones instead. Plus, if you have a client or business partner with whom you need to hold an important meeting, you can link up with them in seconds over Teams. This is highly professional and eliminates the need for you to exchange phone numbers or use unprofessional apps like WhatsApp.
No Hardware
Because Microsoft Teams is internet-based, it eliminates the need for hardware and software. Also, Teams can be used on all devices, from Windows laptops to Macs, meaning whichever devices your employees use, they’ll be able to access Teams.
Microsoft Teams – Why Your Business Needs It
However, it is worth noting that it’s only possible to use Teams with a strong and reliable internet connection. Therefore, this must be stressed to your employees (primarily those who are working from home). Without a good internet connection, they will struggle to collaborate with their co-workers while using the Teams platform. If your employees are going to be working in the office, then it’s your responsibility to provide them with high-quality internet so that they can be as efficient as possible.